![]() ![]() Present Your Data in a More Professional Way If you don’t have a PDF reader installed on your device, you can also view it using a browser. It uses a universal format that opens on all types of PDF readers. With PDF, you can access the file even if it was converted 10 years ago. This can cause an issue if someone who has an old Excel is trying to access your file. And because there are multiple versions released for this software, there’s a high chance that the new features added may not be available to the old versions. As mentioned above, Excel sheets come with different features and functions. Unlike the Microsoft Office software, PDF doesn’t come in multiple versions. Review Your Spreadsheet Without Version-specific Requirements You will have peace of mind if your spreadsheets are converted to PDF and it is equipped with password protection. Password encryption is one of the most powerful ways to keep your confidential and sensitive data secured from any malicious activities. This means that if someone unauthorized to access it tried to open the file, they will not be able to do so without a password. If your PDF has a password, a dialogue box will pop up before opening the file. You can only share the password with the authorized person who has the privilege to access the file. To add protection to your spreadsheet, you can encrypt a password on the converted PDF file. It’s a more convenient option to manage your reports and data. It is also compatible with all operating systems such as Windows, Mac, and Linux plus it works on all browsers such as Microsoft Edge, Firefox, Chrome, and Safari. If you have a PDF copy of your Excel file, you can easily access it even if you don’t have spreadsheet software on your device. PDF is compatible with both computer and mobile devices. Review Your Spreadsheet Anytime, Anywhere So, if you use tables and charts in your spreadsheet, you can still view them in a high-quality PDF file. ![]() It will be compiled like an e-book, which is best for long-term filing.įurthermore, it keeps the same quality as the original document. Moreover, PDF keeps the formatting of your spreadsheets such as the font size and cell colors. It’s like printing your Excel file digitally. It will only convert the information on the actual sheet and will save it like a document file. Make the Formatting and Formula Permanentīecause it is an uneditable file, PDFs will keep all the formulas set on your Excel sheet. You can use the converted file as a permanent record that you use in bookkeeping. You can convert your Excel to PDF once you have finalized the report. It’s an effective way to make sure that all the information encoded in your spreadsheet will not be edited no matter who accesses it. It is like an image-finish of a document where a user can easily view the data but will not be able to edit it right away. Here are some of the reasons why you should consider converting your spreadsheets to PDF. With the help of an online tool such as GogoPDF, you can convert Excel to PDF in as fast as two minutes. Luckily, there’s an easy way for you to do that. Because of this, you must keep these files secure. Simply because if you miss even a single character, it can ruin the entire summary. If you are using a formula to input information on the file, you have to make sure that these details will not be edited. However, these spreadsheets are sensitive. Spreadsheet software such as Microsoft Excel is indeed an effective way of managing your business. This is why many offices and businesses prefer to use it as their go-to tool in data gathering and reporting. ![]() ![]() Because of the different features and functions available in the software, you can easily create a summary of hundreds of data. You would typically create a PDF if you wanted to ensure document fidelity, to make it more secure, or to create a copy for storage.Spreadsheets are the best way to record various types of reports and data. Creating a PDF can involve compressing a file, making it take up less storage space. They can be viewed on almost all devices. PDF files aren’t typically created from scratch, but are usually converted, saved or ‘printed’ from other documents or images before sharing, publishing online or storing. It is maintained by the International Organisation for Standardization (ISO). The PDF format is now a standard open format that isn’t just available under Adobe Acrobat. The format has evolved to allow for editing and interactive elements like electronic signatures or buttons. It was developed by Adobe so people could share documents regardless of which device, operating system, or software they were using, while preserving the content and formatting. PDF stands for ‘Portable Document Format’ file. ![]()
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